Using email for remote collaboration is about as old as the Internet itself and benefits from well established habits and usage pattern. Most open source projects are using mailing lists as their main or sole channel of communication, which means that most open-source software development tools are well integrated with an email centric work flow.
Systematically conducting all important technical discussions on archived mailing lists can bridge gaps in both space and time. Email can reach team members who are not here right now - traveling or in a remote location as well as future team members who can read up on old discussion threads to figure out why things were done a certain way.
These days when public Internet mail is dominated by spam, viruses and other malware, running an email service has become a major challenge and is best left to professional system administrators. For now, we can punt on the various security issues by running a private "close circuit" mail service only within and for the software development project. Most users today are using email clients which can connect to remote mail services using mailbox access protocols like POP or IMAP and can manage multiple disjoint mailboxes and email service accounts quite easily.
As the main engine or Mail Transfer Agent (MTA) of our private email system, we are using Postfix. Postfix is a modern replacement for sendmail - the grand-daddy of MTAs and is meant to be faster, more secure and more easy to administer than sendmail. It is clearly overkill for what we need, but since simple configurations are simple, we can as well use it and lay the foundtion for growing into a full-fledged mail service later on if needed.
In order to configure the close-circuit mail delivery system, we need to make only a few changes in the default postfix configuration file /etc/postfix/main.cfg:
After this configuration changes, we can active the mail delivery service as follows:
# Configure local domain info
myhostname = sdi.kugelfish.com
mydomain = kugelfish.com
# Use domain instead of host name as origin
# Accept email for those destinations
mydestination=$myhostname, localhost.$mydomain, locahost, $mydomain
# Reject email to all other destinations with an error
relay_transport = error:External delivery disabled
default_transport = error:External delivery disabled
In order to let users access their email, we need to run the necessary mailbox remote access protocols for which we use Dovecot, which supports both POP and IMAP in one package. All we need to change from the defaults in /etc/dovecot/dovecot.conf is to enable all possible protocol options - POP and IMAP in both plain and SSL versions:
rc-update add postfix default
before we can start the service as follows:
protocols = imap imaps pop3 pop3s
rc-update add dovecot default
With this configuration we have a basic local mail service for all Unix user accounts which are configured on the development infrastructure server. This is somewhat inconsistent with the services accessed through the http front-end (e.g. svn and trac) which use the htaccess file for user authentication. We will discuss at a later stage how to unify the user account information for all these services.